Effective Meetings

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company had expanded to other buildings, it was getting increasingly difficult to travel from one building to another for a meeting if the attendee was booked in back to back meetings.

An important decision to make prior to organizing your meeting is to determine whether your meeting needs to be held at all. Since some of the issues brought up in the survey mention that some meetings weren't necessary, an organizer should review what they would like to accomplish. If information being provided doesn't require feedback, perhaps in the form of updates, then maybe an email will be fine. However, if a consensus needs to be reached, or detailed feedback is needed, then a meeting would be warranted. ""The best way to determine whether a meeting is a good idea is to ask whether the transfer of information is one-way." (Farivar, 2007)

The first issue to address is how to get from one location to another within the campus, in time for a meeting. With the recent expansion, some ...

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If a specific person is to discuss a particular topic, their name should be included next to the topic bullet. If a topic is to be an open discussion, the agenda should indicate which one. Ideally, a company template for meeting agendas should be developed and posted on the meeting webpage of the company intranet so that all users have access to download a copy and begin to use it immediately. "A simple meeting agenda, distributed in advance, is perhaps the most important tool in ensuring a successful productive meeting, even when the meeting is between only you and one other person" (von Achen, 2010)

The organizer of a meeting should carefully consider who will need to attend the ...

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